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Free Quotation Maker

Send a quote that wins the job: this free quotation maker builds an itemised, professional quotation with your letterhead details, indicative GST, and a "Valid until" date — then prints to a clean A4 PDF. A quotation is an offer, not a bill, and this one says so in its footer, so there's never confusion with your tax invoices.

  • Nothing you type leaves this page
  • Works offline once loaded
  • Free forever, no signup
Your business (seller)

GSTIN format and checksum are valid — state picked automatically. (Format check only; registration is not looked up.)

Client (buyer)

{{ taxModeLabel }}

Line items
{{ docTitle }} details
Bank details & UPI (optional, printed on the invoice)

{{ savedNote }}

In the print dialog, choose Save as PDF as the destination to download the invoice. Your profile, bank details and clients are saved only in this browser — nothing is ever sent anywhere.

{{ docTitle }}

{{ seller.name || 'Your Business Name' }}
{{ seller.address }}
{{ numberLabel }}: {{ meta.number }}
Date: {{ dateLabel }}
Billed to {{ buyer.name || 'Client Name' }}
{{ buyer.address }}
# Description HSN/SAC Qty Rate Disc % {{ gstOn ? 'Taxable' : 'Amount' }} IGST CGST SGST Total
{{ i + 1 }} {{ item.desc || '—' }} {{ item.hsn || '—' }} {{ item.qty || 0 }} {{ item.unit }} {{ money(item.rate) }} {{ item.disc || 0 }} {{ lineFor(i, 'taxable') }} {{ lineFor(i, 'igst') }} ({{ item.gst }}%) {{ lineFor(i, 'cgst') }} ({{ item.gst / 2 }}%) {{ lineFor(i, 'sgst') }} ({{ item.gst / 2 }}%) {{ lineFor(i, 'total') }}
{{ gstOn ? 'Taxable value' : 'Subtotal' }}{{ money(calc.taxableTotal) }}
CGST{{ money(calc.cgstTotal) }}
SGST{{ money(calc.sgstTotal) }}
IGST{{ money(calc.igstTotal) }}
Round off{{ calc.roundOff >= 0 ? '+' : '' }}{{ calc.roundOff.toFixed(2) }}
Grand total{{ money(gstOn ? calc.grandTotal : calc.grossTotal) }}

Amount in words: {{ totalInWords }}

Payment details

{{ meta.notes }}

{{ finePrint }}

For {{ seller.name || 'Your Business Name' }}
Authorised Signatory

Live preview — this exact layout prints to A4. Use Print → Save as PDF to download it.

How to use this tool

  1. Enter your business and the prospect

    Your details go top-left, the prospective customer top-right — the same professional layout as an invoice, headed QUOTATION.

  2. Itemise the work and set validity

    Break the job into line items with quantities and rates — itemised quotes get fewer "why so much?" calls. Set the Valid-until date so old pricing expires by itself.

  3. Save the PDF and follow up

    Print → Save as PDF and send it. When the customer accepts, convert the same details into a GST invoice at delivery.

Questions people ask

What is the difference between a quotation and an invoice?

A quotation is an offer made before any work happens — the customer can accept, negotiate or ignore it, and no payment is due. An invoice is a demand for payment after (or during) supply. Numbering, bookkeeping and GST treatment are all different, which is why this tool titles the document QUOTATION and numbers it in its own QTN- series.

Should a quotation include GST?

Show it — a quote that silently excludes 18% GST feels like a bait-and-switch at billing time. This tool shows the GST split as indicative, and the footer notes that taxes are estimated at today's rates.

How long should a quotation stay valid?

15–30 days is standard. Materials-heavy trades quote shorter (7–15 days) because input prices move. Always print the validity date: an undated quote can be "accepted" months later at prices you can no longer honour.

Is a quotation legally binding?

By itself, no — it's an invitation that becomes a contract only when accepted (and while valid). Put scope, exclusions and payment terms in the notes so what was agreed is on paper.

What makes a quotation look professional?

Itemised lines instead of one lump sum, a validity date, clear payment terms, your full business details, and consistent numbering. That is exactly the layout this generator prints.

Can I reuse a quotation as the invoice later?

Reuse the details, not the document — open the GST invoice generator, enter the same client and lines (your saved clients carry over on this device), and issue it with a proper invoice number at supply.

Related tools

Free because it costs us nothing to run: your browser does the work, not our servers. Made by Dynamb Technologies — we build software for businesses.