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Proforma Invoice Generator

Create a proforma invoice free in your browser — the quote-like document you send before supply so the buyer can approve pricing, raise a PO or arrange payment. This proforma invoice generator prints "PROFORMA INVOICE" prominently, shows an indicative GST split, and carries a footer stating it is not a tax invoice — the distinction that keeps your accounts clean.

  • Nothing you type leaves this page
  • Works offline once loaded
  • Free forever, no signup
Your business (seller)

GSTIN format and checksum are valid — state picked automatically. (Format check only; registration is not looked up.)

Client (buyer)

{{ taxModeLabel }}

Line items
{{ docTitle }} details
Bank details & UPI (optional, printed on the invoice)

{{ savedNote }}

In the print dialog, choose Save as PDF as the destination to download the invoice. Your profile, bank details and clients are saved only in this browser — nothing is ever sent anywhere.

{{ docTitle }}

{{ seller.name || 'Your Business Name' }}
{{ seller.address }}
{{ numberLabel }}: {{ meta.number }}
Date: {{ dateLabel }}
Billed to {{ buyer.name || 'Client Name' }}
{{ buyer.address }}
# Description HSN/SAC Qty Rate Disc % {{ gstOn ? 'Taxable' : 'Amount' }} IGST CGST SGST Total
{{ i + 1 }} {{ item.desc || '—' }} {{ item.hsn || '—' }} {{ item.qty || 0 }} {{ item.unit }} {{ money(item.rate) }} {{ item.disc || 0 }} {{ lineFor(i, 'taxable') }} {{ lineFor(i, 'igst') }} ({{ item.gst }}%) {{ lineFor(i, 'cgst') }} ({{ item.gst / 2 }}%) {{ lineFor(i, 'sgst') }} ({{ item.gst / 2 }}%) {{ lineFor(i, 'total') }}
{{ gstOn ? 'Taxable value' : 'Subtotal' }}{{ money(calc.taxableTotal) }}
CGST{{ money(calc.cgstTotal) }}
SGST{{ money(calc.sgstTotal) }}
IGST{{ money(calc.igstTotal) }}
Round off{{ calc.roundOff >= 0 ? '+' : '' }}{{ calc.roundOff.toFixed(2) }}
Grand total{{ money(gstOn ? calc.grandTotal : calc.grossTotal) }}

Amount in words: {{ totalInWords }}

Payment details

{{ meta.notes }}

{{ finePrint }}

For {{ seller.name || 'Your Business Name' }}
Authorised Signatory

Live preview — this exact layout prints to A4. Use Print → Save as PDF to download it.

How to use this tool

  1. Fill seller and buyer details

    Enter your business (with GSTIN if registered) and the prospective buyer's details, just like a normal invoice.

  2. Add items and a validity date

    List the goods or services with rates and GST. Use the "Valid until" date so stale pricing can't be held against you.

  3. Print → Save as PDF and send

    Save the A4 PDF and email it. Once the buyer confirms and supply happens, issue a proper tax invoice with its own number.

Questions people ask

What is a proforma invoice?

A preliminary bill sent before goods or services are supplied. It tells the buyer exactly what they'll pay so they can approve the purchase, open a letter of credit or process an advance — but it creates no tax liability and no receivable in your books.

How is a proforma invoice different from a tax invoice?

A tax invoice is issued at/after supply, carries a consecutive invoice number, and lets a registered buyer claim input tax credit. A proforma is issued before supply, is titled "Proforma Invoice", and cannot be used for ITC. GST law regulates the tax invoice; the proforma is a commercial courtesy document.

Is a proforma invoice legally binding?

No — it's an offer, not a demand for payment or a contract by itself. That's why a validity date matters: it caps how long the quoted prices stand.

Should a proforma invoice show GST?

It usually shows GST as an estimate so the buyer sees the true payable amount — this tool splits CGST/SGST or IGST from the place of supply exactly like the final invoice will. The footer still marks the document as non-tax.

Do proforma invoices need their own numbering?

Best practice, yes — a separate PI- series (this tool auto-suggests PI-001, PI-002…). Keeping proforma and tax-invoice series separate avoids gaps in your GST invoice sequence.

When is a proforma invoice used in exports?

Constantly — overseas buyers need it to arrange foreign exchange, open letters of credit and clear customs paperwork before shipment. Banks generally ask for the proforma before processing an import advance.

Related tools

Free because it costs us nothing to run: your browser does the work, not our servers. Made by Dynamb Technologies — we build software for businesses.