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Free Email Signature Generator

Design a professional email signature free — pick a layout, add your details, logo and social links, and copy it straight into Gmail, Outlook or Apple Mail with formatting intact. Everything renders as table-based HTML with inline styles only, because that is the one construction that survives real email clients (desktop Outlook still renders with Word's engine, and Gmail strips style blocks).

  • Nothing you type leaves this page
  • Works offline once loaded
  • Free forever, no signup

Email clients only show images loaded from a public URL — a signature can't carry the file itself. Upload your logo to your website (or any host) first, then paste its direct link here. Keep it under ~100px tall and a few KB.

Accent color {{ fields.accent }}
Layout
Live preview (how it lands in an email)
To: [email protected]
Subject: Re: Project proposal

Thanks for your time today — details below.

Best regards,

“Copy formatted signature” puts rich HTML on your clipboard — paste it straight into the signature box and the layout survives. “Copy HTML source” is for clients and tools that accept raw HTML.

How to paste into Gmail
  1. Click Copy formatted signature above.
  2. In Gmail, open Settings → See all settings → General.
  3. Under Signature, click Create new, name it, and paste (Ctrl+V / Cmd+V) into the editor.
  4. Set it as the default for new emails and replies, scroll down and hit Save Changes.
How to paste into Outlook
  1. Click Copy formatted signature above.
  2. New Outlook / Outlook on the web: gear icon → Account → Signatures, paste into the editor, save.
  3. Classic desktop Outlook: File → Options → Mail → Signatures…, click New, paste into the edit box, OK.
  4. Send yourself a test email — classic Outlook renders with Word's engine, so always check the real thing.
How to paste into Apple Mail
  1. Copy the formatted signature above.
  2. In Mail, open Settings → Signatures, pick your account and click +.
  3. Paste into the signature area and untick “Always match my default message font” so your styling is kept.

How to use this tool

  1. Fill in your details

    Name, role, company, phone, email, website and any social links — the preview updates live inside a mock email so you see what recipients see.

  2. Pick a layout and accent color

    Four layouts, from a logo-left classic to a one-line minimal. The accent color ties the signature to your brand.

  3. Copy and paste into your client

    Click "Copy formatted signature", then paste into Gmail, Outlook or Apple Mail's signature settings — step-by-step instructions for each are below the preview.

Questions people ask

Why does my email signature break in Outlook?

Classic desktop Outlook renders HTML with Microsoft Word's engine, which ignores flexbox, grid, max-width on divs and most modern CSS. Signatures survive it only as nested tables with every style inline — exactly what this generator produces.

How do I copy the signature with formatting?

"Copy formatted signature" puts rich text/html on the clipboard, so pasting into a signature editor keeps the layout. If your client's editor accepts raw HTML instead (many corporate tools do), use "Copy HTML source".

Why does my logo need to be a URL?

Email signatures can't reliably embed image files — most clients strip or block attachments-as-images, and pasted data-URI images break in Gmail. The image must live at a public URL (your website, or any image host) so recipients' clients can fetch it. Keep it under ~100px tall and a few KB.

Should my signature be one big image instead?

No. All-image signatures vanish when images are blocked (the default in many clients), aren't clickable per-detail, bloat every email, and are invisible to screen readers. Real text with a small logo is what professional signatures use.

What fonts can an email signature use?

Only fonts already on the recipient's machine — web fonts don't load in most clients. This generator uses Arial with Helvetica fallback, which renders identically almost everywhere.

How many social links should I include?

One or two you actually maintain. Each extra link adds a line of visual noise to every email you ever send — LinkedIn alone is the professional default.

Is anything I type uploaded?

No — the signature is assembled in your browser and exists only on your clipboard after you copy it. Nothing is stored or transmitted.

Related tools

We build custom web tools like this one

Dynamb Technologies has been designing and running business software for 25+ years. If you need something built around how your business actually works, tell us about it.

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